Citing insufficient information, the Dover Area school board chose Tuesday to postpone a vote requiring organizations to adhere to federal and state filing laws.
The school board had asked all booster clubs to submit reports that show their financial operations and proof of their nonprofit status with the IRS and the state's Bureau of Charitable Organizations for several years, which culminated in a board motion in October requiring the records be turned over in November.
The aquatics club and the athletic boosters submitted the appropriate paperwork, but Wallen said the band and choir boosters did not.
Wallen said both groups need to show proof of their status as a nonprofit or charitable organization. The motions on the agenda for Tuesday night included requiring both groups to show proof of filing before April 30, 2014, in order to be a sanctioned group of the school district.
Conflicting reports: Board member Dan Sindlinger made the motion to postpone the discussion about the booster club requirements, saying he didn't have enough information about the wrestling club, parent-teacher organizations and other organizations along with the booster clubs to make an informed decision.
Board member Stephen Cook said that, during his time as the band booster club president, he received conflicting reports about whether the organization needed to file as a nonprofit organization with the IRS. Cook, who resigned as the booster club president Dec. 1, said the board should take more time to review the actual requirements before voting.
"I don't think our board should dictate boosters have compliance unless a mandate exists," Cook said.
The nonprofit status requirements can vary, but any organization accepting donations in Pennsylvania needs to file with the Bureau of Charitable Organizations, said Jeffrey Rehmeyer, the district's solicitor.
"If you're getting money as donations, it covers you," Rehmeyer said.
Rehmeyer advised that the board give the boosters adequate time to learn what is required of them, but also said any necessary requirements should be met.
Sindlinger said knowing those requirements and seeing the financial documents of all booster clubs would help the board make a better decision.
Wants a list: Board member Christy Rehm asked that the district compile a list of all booster organizations and their status with the school district so the board can see all the areas where reporting needs to take place.
The board will wait until its meeting on Monday, Feb. 3, 2014, to discuss whether the boosters should be required to submit paperwork by April 30, 2014, to show proof of compliance with the appropriate federal and state offices. Following additional budget and finance committee meetings, that committee could also recommend the booster clubs be required to become a separate entity from the school district.
Other business: The school board also reorganized at its first meeting since the November election.
New board members Stephen Cook, Charles DeLauter and Kelly Mefford replaced board members Rob McIlvaine, Bryan Rehm and Bernadette Reinking. In a 5-4 vote, Terry Emig was elected as the school board president. Cook was elected in a 5-4 vote as the vice president.